Top 5 Warehouse Labelling Errors to Avoid for Better Efficiency

Warehouse labels are one of the most underappreciated aspects of warehouse management. And look, we get it; they're less exciting than the automation and robotics revolution, with all its fancy drones and remote-controlled lift trucks. 

However, despite their simplicity, labels are no less relevant today than in the 1930s when R. Stanton Avery invented them (or the adhesive kind, at least). Warehouse barcode labels can improve productivity, help optimise the flow of goods, and keep your day-to-day operations running smoothly – ultimately boosting your bottom line.

So, whether you're a seasoned warehouse manager or a newcomer to the world of warehouse labelling, we've got some tips and tricks to help you avoid common labelling mistakes that can lead to inefficiencies, picking errors, and increased costs - giving you more time to focus on other aspects of your warehouse operations. Or it might give you extra time to catch up on all our other fantastic blog posts; we're not fussy.

So, let's explore five warehouse labelling errors to avoid! 👇

Location Labelling 2

Mistake 1️⃣: Not having a clear labelling strategy

Picture this: a warehouse where employees wander around scratching their heads, searching high and low for products that seem to have disappeared into thin air. Sounds chaotic! Unfortunately, this is the reality for many warehouses that need a clear labelling strategy.

Think of a labelling system as a GPS for your warehouse, guiding employees to the correct location and ensuring picking is a breeze (and, unlike Google Maps, it won't keep sending you down horrible single-track lanes with no warning - huzzah!). 

Without a clear label strategy, your warehouse can quickly become a labyrinth of confusion, wasted time, and increased errors - a recipe for disaster.

So, don't let your warehouse become a maze of mayhem! Instead, develop a labelling strategy for your unique needs, whether using alphanumeric codes, colour coding, or barcoding. Ensure the labelling system is consistent throughout the warehouse and easy for employees to understand.

Not sure where to begin? Read our Warehouse Labelling System 101: A Beginner's Guide to help you through the process!

Need help with a warehouse labelling strategy?

Contact us for your FREE no-obligation labelling consultation ->

Mistake 2️⃣: Choosing the Wrong Type of Label

Labelling products and locations in a warehouse seems straightforward. You just peel and stick, right?

But choosing the wrong type of label can cause many issues. For example, poorly printed or illegible labels bring obvious problems, leading to difficulties with barcode scanning and location identification. Or perhaps the labels give up the ghost entirely and fall off due to extreme temperatures (such as cold stores - brrr!).

These problems can prove costly, leading to wasted time and reduced productivity.

To avoid this labelling mistake, it's essential to consider various factors when choosing labels. 

  • The Environment 🥶 - will the labels be subject to extreme temperatures or moisture? If so, you must choose labels that can withstand these conditions.
  • Readability 👀 - this goes without saying, but labels are useless if you can't read them quickly and accurately. A label's print quality has a massive impact on this, so it's well worth researching a reputable label manufacturer to partner with.
  • Size and Format 📏 - teeny tiny labels are challenging to read from a distance, and poorly formatted labels cause confusion and errors. Try to avoid both!

To ensure you choose the right type of label, assess the needs of your warehouse and the products you store. Next, consider the environment where you'll use the labels and choose a type that's easy to read, durable, and fits the needs of your employees. With the correct type of label in place, you can ensure your labelling system supports efficient operations and reduces errors for many years to come!

For more info, you can read about different varieties of labels in our blog post: Writings on the Racking: A Guide on Rack Labels, and Types of Ticket and Label Holders to protect them.

Labels for every occasion!

Contact us for a FREE no-obligation label printing quote ->

Mistake 3️⃣: Messy Label Installation

You can have the best labels in the world (they usually come with the Beaverswood® name, just saying), but they're only as good as their installation.

From labels placed in the wrong location to misaligned or poorly adhered labels, these mistakes can cause you a real headache. For instance, incorrectly placed labels will result in misplaced products, inaccurate inventory counts, and higher error rates, leading to wasted time and increased costs (a nightmare, basically).

The easiest way to avoid messy label installations is to let the experts handle it instead. You might be tempted to get your in-house team to label everything, but we guarantee a DIY installation project won't go smoothly given the following:

  • Loss of productivity 📉 - warehouse workers are brilliant but can't be in two places at once. So, if they're labelling your warehouse, that means a labour shortage in other areas such as goods-in, dispatch, or picking and packing.
  • Overruns ⏲ - DIY installations often take longer to complete than those done by specialists due to lack of experience.
  • Mistakes ❌ - any label printing or placement errors will mean costly reprints and re-installations - taking up more time and labour resources.
  • Poor results 👎 - through no fault of their own, in-house workers rarely have the experience to install labels effectively. This leads to labels curling, peeling, and eventually falling off.

Let the labelling installation experts handle it...

Contact us for a FREE no-obligation label installation quote ->

Mistake 4️⃣: Failing to keep labels up-to-date

In the dynamic environment of a warehouse, neglecting to update labels can lead to chaos. Just one out-of-date label could lead to hours of searching and confusion or, worse still, the wrong goods being picked and shipped!

One way to avoid this mistake is to establish a regular labelling review process. This can be as easy as walking around your warehouse to identify labels that need to be updated or replaced.

Another effective strategy is using a labelling system that allows easy updates. For example, you might use magnetic easy wipe racking strips, which you can update and relocate on the fly - all you need is a wet wipe marker pen to amend the label information. You could also use magnetic-backed ticket holders or label holders, which allow you to lift and relocate labels as necessary. Additionally, barcode systems that can be updated through software help ensure that product codes remain accurate and up to date.

By keeping labels up-to-date, you can maintain smooth operations, save time, and reduce costs.

Warehouse Label Inspection

Mistake 5️⃣: Neglecting to train employees on the labelling system

After going through all the effort of installing a great warehouse labelling system, you want to ensure it's successful. And this will only happen if your employees understand how to read and use the labels correctly.

That's where training comes in! It doesn't have to be anything too flashy or spectacular, but employees should be trained on:

  • How to use any labelling software
  • The layout of the label coding system
  • The information included on each label, such as: product information, location information, and safety information.
  • Guidelines for updating and maintaining labels (Don't forget to read our Tips for Maintaining Your Warehouse Labelling System)

Such training can include sessions with experienced employees, interactive video tutorials, or engaging online training modules. Plus, providing written guidelines for using the labelling system can help employees reference and reinforce their understanding. Regular reviews should back all of this up.

By properly training employees on your labelling system, you can ensure the system is used efficiently, effectively, and accurately. Ultimately, this will reduce errors, increase productivity, and support efficient warehouse operations - nice!

Warehouse Labelling


Labelling might not be as jazzy and exciting as AI or robots, but it's no less important. In fact, it can be the difference between a well-oiled machine and a complete disaster area. 

So remember, a well-executed labelling strategy includes:

  • Choosing the right type of label
  • Ensuring proper installation
  • Updating labels regularly
  • Training your employees to be label experts

By avoiding the common labelling mistakes highlighted in this article, you'll save time and money and improve accuracy in inventory counts, which can significantly impact your bottom line.

So, take the time to review your labelling system regularly and take action to address any issues. Then, with a little effort, you'll have a labelling system that supports your warehouse operations effectively and efficiently. 

Thanks for reading, and we wish you all the best in your labelling endeavours!

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Tips for Maintaining Your Warehouse Labelling System

We'd like you to imagine you've had a successful day at IKEA. You've noted down the new flat-pack furniture you want, you might have been lucky enough to eat their famous meatballs, and now you're popping into the warehouse to pick up your goodies.

One problem. This fictional IKEA warehouse has no labelling system.

And now you find yourself between the towering racks of products without a hope of ever locating the stock you require (unlike actual IKEA's, which have fantastic labelling systems).

What we're trying to get across is that the humble label might seem like a small detail, but in the world of warehousing, its impact is mighty. Without it, chaos reigns supreme, and inventory management, stock control, and order processing become nightmares.

That's why a good labelling system is the backbone of any successful warehouse. It:

  • Provides a clear roadmap for workers, helping them locate products quickly and accurately.
  • Ensures inventory is kept track of and stock is always replenished on time.
  • Keeps orders flowing smoothly, so customers get what they need when they need it.

However, over time, labels can become faded, torn, or illegible, causing delays, errors, and even safety hazards. That's why it's essential to maintain your warehouse labelling system regularly.

In this blog post, we'll provide practical tips for extending the lifespan of your warehouse labels. We'll cover the importance of using high-quality labels, proper installation methods, regular inspection, cleaning and maintenance, and replacing old and damaged labels. Following these tips will ensure your warehouse labelling system remains accurate, reliable, and cost-effective.

So, let's get started! But before we dive in, we'd like to invite you to explore our warehouse labelling products. We manufacture a wide range of high-quality labels, ticket holders, and location markers to suit every need. And better yet, you could become a reseller of these popular products - just get in touch!

Location Code Label

Use High-Quality Labels

Using high-quality labels is essential for the longevity and readability of your warehouse labelling system. Inferior quality labels may fade, smudge, or peel off over time, rendering them useless and causing confusion and errors.

Here are some tips for selecting the right type of label for your warehouse:

  • Consider the environment

    Labels exposed to harsh conditions, such as extreme temperatures, moisture, dust, or chemicals, require special materials and adhesives to withstand the environment. For example, magnetic labels are the perfect solution for use in cold storage. Make sure to choose labels designed for your warehouse's specific conditions.

  • Choose the right size

    Labels that are too small or too large may cause readability issues and affect scanning accuracy. Consider the size of your products and storage areas when selecting label sizes. For example, heavier duty and larger beams in the warehouse may require extra large 125mm high ticket holders.

  • Opt for clear printing

    Labels that have smudged or faded printing are useless and can cause confusion. Choose labels that have clear, high-quality printing for easy reading and scanning.

With these tips in mind, you'll be able to select the perfect labels for your warehouse labelling system, ensuring longevity, readability, and accuracy for years to come.

Location Labelling 2

Proper Installation

Proper installation of your warehouse labels is just as important as selecting the right type of label. Incorrect installation can lead to label damage, readability issues, and safety hazards.

We recommend using an experienced labelling manufacturer to install your location labelling system. At first glance, label installs might seem like an easy job (how hard can it be to slap some stickers around the place, right?). Yet we guarantee a DIY installation project will rarely go smoothly. This is because of:

  • Loss of productivity

    Using internal warehouse workers will create its own set of labour challenges, especially when factored together with our second point…

  • Overruns

    DIY installations often take far longer to complete than those carried out by specialists, due to the level of expertise required to install labels, signs, aisle and bay markers, dock signs, and more.

  • Mistakes

    Out-of-sequence labels mean costly reprints and re-installations – eating up more valuable time and labour resources.

  • Poor end results

    In-house workers rarely have the experience required to ensure the labels effectively adhere to the surface, leading to labels that curl, peel, and eventually fall to the floor.

So, if you'd like to let the experts handle it, don't hesitate to get in touch with us. We can carry out label installations in either new or occupied warehouses, working around your operations. Our service includes advice and consultation in the planning stage, hire of equipment, and installation fulfilled by trained and qualified personnel

However, for those of you who may still choose a DIY installation, we’d like to share some tips to aid you in the process:

  • Clean the surface

    Before installing a label, make sure the surface is clean, dry, and free of any debris, dust, or grease. A dirty surface can affect the adhesive strength of the label.

  • Choose the right location

    Labels should be installed in a visible, easily accessible location to ensure they can be read and scanned without difficulty. Avoid placing labels in areas that are prone to damage or obstruction.

  • Use proper tools

    Use the correct tools for label installation to avoid damage to the label or the surface. Label applicators, label dispensers, and label protectors are some of the tools that can make the installation process smoother and safer.

  • Follow installation instructions

    Always follow the manufacturer's installation instructions to ensure proper installation and longevity of the label.

Label Installation

Regular Inspection

Regular inspection of your warehouse labelling system is essential to ensure its accuracy and readability. Inspecting your labels frequently can help detect any issues early on and prevent errors and hold-ups. Here are some tips for inspecting your warehouse labels:

  • Set a schedule

    Set a regular schedule for label inspection to ensure it's done consistently. Depending on the size of your warehouse and the level of activity, an inspection can be done daily, weekly, or monthly.

  • Check for damage

    Check for any damage to the labels, such as fading, tearing, smudging, or peeling. Also, look for any signs of wear and tear or damage to the label's surface or location.

  • Verify accuracy

    Verify the labels are accurate, readable, and scannable. Ensure the label information matches the product or location it represents and that the barcode or QR code can be scanned correctly.

  • Record the findings

    Record the findings of each inspection, including any issues found and the actions taken to address them. This can help identify patterns or recurring issues and guide future maintenance and replacement decisions.

Label Inspection

Cleaning and Maintenance

Proper cleaning and maintenance of your warehouse labels can extend their lifespan and readability. Over time, labels can accumulate dirt, dust, and other debris that can affect their adhesive strength and readability. Here are some tips for cleaning and maintaining your warehouse labels:

  • Use the right cleaning method

    Use a cleaning method that’s appropriate for the label material, adhesive, and location. For example, some labels may require a mild detergent and water, while others may require a solvent-based cleaner. Avoid using abrasive cleaners or tools that can damage the label.

  • Test the cleaning method

    Before cleaning a label, test the cleaning method on a small, inconspicuous area to ensure it doesn’t damage the label. This can help prevent costly mistakes and ensure the longevity of the label.

  • Clean regularly

    Set a regular schedule for label cleaning, depending on the level of activity and the environment. Cleaning can be done daily, weekly, or monthly, depending on the needs of your warehouse.

  • Replace damaged labels

    If a label is damaged beyond repair, replace it immediately to avoid errors, delays, and safety hazards. Replace the label with a high-quality label that’s appropriate for the location and environment.

Max UDL Label

Replacement of Old and Damaged Labels

As we've already highlighted, labels are the unsung heroes of the warehouse world. They guide workers to the right products, keep inventory organized, and ensure orders are fulfilled accurately and efficiently. But just like any hero, they can become worn out over time.

Faded, torn, smudged, or outdated labels are a recipe for disaster (think about being lost in that fictional IKEA warehouse again!). They can cause delays, errors, and even safety issues, leading to increased costs and decreased productivity. That's why it's crucial to keep a watchful eye on your labels and replace them as needed.

So, how can you tell when it's time to replace those heroic labels? Look out for signs of wear and tear, such as:

  • Peeling edges
  • Frayed corners
  • Labels that have become difficult to read
  • Outdated labels containing incorrect location information

Remember, labels play a big role in keeping your warehouse running like a well-oiled machine. So give them the care and attention they deserve and your warehouse (and bottom line) will thank you for it!

Self Adhesive Angled Ticket Holder


We hope your main takeaway from this article is that maintaining an excellent warehouse labelling system is essential for optimising the accuracy and efficiency of your operations.

First and foremost, you should invest in high-quality labels that are durable and reliable. Proper installation is also key, ensuring the labels are affixed correctly to prevent any peeling or damage. Finally, regular inspection and cleaning can go a long way in extending the lifespan of your labels and preventing errors.

And if you want to go the extra mile, you should consider investing in ticket or label holders to protect your labels from wear and tear. These holders can enhance the longevity of your labels and keep them looking their best for longer.

Remember: a fictional IKEA warehouse with no labels is a nightmare we wouldn't wish on anyone (in fact, we're getting a headache just thinking about it). So make sure you work with a reputable label manufacturer to get the best labels for your specific warehouse needs and ensure stock location is a breeze.

Plus, with a little TLC, your labelling system will be a source of pride for your warehouse operations, helping you achieve the ultimate goal of seamless, efficient, and accurate operations.

Become a Beaverswood® Reseller and Increase Your Revenue Today!

Established in 1984, we make the workplace work smarter with our range of visual management products, suitable for lean manufacturing and 5S - or any workplace that needs to be safe, productive, and in order.

With nearly forty years of reseller experience, not only are our products easy to use but so is our company! Our team of experts support you, our reseller, every step of the way; starting with an advanced reseller toolkit and continuing with drop-ship delivery, excellent lead times, and superb customer service.

We manufacture a wide range of labelling solutions to suit every need. Whether it's durable vinyl labels or high-quality polyester labels, we have everything required to keep labelling systems functioning optimally.

So, why not become a reseller of Beaverswood® warehouse labels and provide your customers with the best in the business? Our products are known for their durability and reusability, making them a cost-effective and sustainable option.

As we always say - Buy Beaverswood®, Buy Once!

T: 0118 979 6096


Warehouse Labelling System 101: A Beginner’s Guide

Whether you're running a small warehouse or managing a large distribution centre, having an organised and well-labelled warehouse is crucial for streamlined operations. A well-designed and properly implemented labelling system can improve accuracy, efficiency, safety, and customer satisfaction.

So, whether you're just starting out or looking to improve your current system, keep reading this guide to learn about the importance of a warehouse labelling system and how to implement one in your business.

What is a Warehouse Labelling System?

  1. Definition of Warehouse Labelling:

    A warehouse labelling system refers to the process of labelling and identifying storage locations and products within a warehouse or distribution centre. Warehouse labels can be applied to floors, racks, shelves, bins, and even individual products or pallets to help identify their location and contents.

  2. Importance of Having a Warehouse Labelling System:

    A well-designed warehouse labelling system is essential for ensuring employees can quickly and easily locate products and materials. This not only increases efficiency and productivity but also reduces the likelihood of errors and accidents that can result from misplacing or mishandling items. Moreover, having an effective warehouse labelling system in place can help businesses optimise their space, reducing clutter and improving organisation.

  3. Types of Warehouse Labelling Systems:

    There are several types of warehouse labelling systems, including:

Rack Labels

Rack Labels

Rack labels are typically used to identify individual shelves or bays within storage racks. The labels are often made of polyester, paper, or vinyl, and are often inserted into label or ticket holders for protection against wear and tear. They attach to racking via magnets or adhesive.

Floor Labels

Warehouse floor labels

Floor labels are used to mark aisles, walkways, and traffic lanes within the warehouse. These labels are often made of durable materials like vinyl or polyester, and they may feature arrows, numbers, or symbols to help direct traffic.

Aisle and Bay Markers


Aisle and bay markers are used to identify entire sections of the warehouse or distribution centre. These labels may be attached to the floor or ceiling and may feature numbers, letters, or colour-coded systems.

Pallet Labels

Pallet Labels

Pallet labels are used to identify individual pallets and their contents. These labels may include information like the product name, SKU, lot number, and expiration date.

No matter what type of warehouse labelling system you choose, the goal is to make it easy for employees to locate products and materials quickly and accurately.

Why Your Business Needs a Warehouse Labelling System

  1. Improved Efficiency and Productivity

    By implementing a warehouse labelling system, you can reduce the amount of time and effort employees spend searching for products and materials. This not only increases overall efficiency and productivity but also reduces the likelihood of errors and accidents that can result from misplacing or mishandling items.

  2. Enhanced Safety

    A well-designed warehouse labelling system can also improve safety within the warehouse or distribution centre. By using floor markings, you can outline traffic lanes, walkways, and hazardous areas, which will reduce the risk of accidents and injuries.

  3. Better Space Utilisation

    A warehouse labelling system can also help businesses optimise their space and reduce clutter. By accurately identifying the location of products and materials, you can avoid unnecessary double-handling and ensure items are stored in the most appropriate location. This not only saves time and effort but also helps with organisation efforts and limits the risk of damage to products.

  4. Improved Customer Satisfaction

    Finally, a warehouse labelling system can help businesses enhance customer satisfaction by ensuring orders are fulfilled quickly and accurately. By reducing errors and delays, businesses can increase customer loyalty and drive repeat business.

Overall, implementing a warehouse labelling system can have numerous benefits for businesses of all sizes. Whether you're looking to improve efficiency, enhance safety, or optimise your space, a well-designed labelling system can help you to achieve your goals.

Choosing the Right Warehouse Labels for Your Business

  1. Consider Your Needs

    Before you can choose the right warehouse labels for your business, it's important to consider your specific needs. Ask yourself questions like:

    1. What type of products or materials do we store?
    2. How much space do we have available?
    3. How frequently do we move or rotate inventory?
    4. What kind of traffic flow do we need to accommodate?
    5. What level of security is required for our products?

By understanding your needs and goals, you can choose the right labels to meet your requirements.

  1. Material and Durability

    When choosing warehouse labels, it's important to consider the materials and durability. Labels that will be exposed to harsh environments or frequent handling may require a more durable material such as polyester. Meanwhile, labels for environments which aren’t as demanding may be able to use less expensive materials such as paper or vinyl.

  2. Fixing

    The fixing method used for your warehouse labels is also an important consideration. Self-adhesive labels are designed to be permanent, while labels with magnetic fixings can be easily removed or repositioned as needs require.

  3. Size and Visibility

    Labels that are too small may be difficult to read or may not provide enough information, while labels that are too large may take up too much space. Additionally, labels should be placed in a visible location to ensure employees can quickly and easily locate the information they need.

  4. Customisation and Branding

    Finally, consider whether you need customised labels that include your company logo, branding, or specific product information. Customised labels can help improve brand recognition and make it easier for employees to identify specific products or materials.

By considering these factors and choosing the right warehouse labels for your business, you can ensure your labelling system is effective and efficient.

Extra Large Ticket Holder

Implementing a Warehouse Labelling System

Implementing a warehouse labelling system can seem like a daunting task, but it doesn't have to be. Here are some steps to help you implement a successful labelling system:

  1. Plan Your Layout

    Before you start labelling your warehouse, it's important to plan your layout. Take into consideration the size and shape of your space, the type of products or materials you store, and the traffic flow. This will help you determine the best location for labels and the types of labels you need.

  2. Choose Your Labels

    Once you have a layout plan, it's time to choose your labels. Consider the factors mentioned earlier such as material and durability, fixing, size and visibility, and customisation and branding.

  3. Develop a Labelling Strategy

    Once you’ve chosen your labels, develop a labelling strategy. Decide on the information that will be included on each label such as product information, location information, and safety information. Determine the placement of each label and make sure they’re consistent throughout your warehouse. (And make sure you avoid these top 5 common labelling errors!)

  4. Train Your Employees

    Training employees on your new labelling system is crucial for success. Make sure everyone understands the new labelling strategy and how to read and interpret the labels. This will help improve efficiency and accuracy in your warehouse.

  5. Evaluate, MAINTAIN, AND Update

    Finally, evaluate, maintain, and update your labelling system regularly. This will help you identify any areas for improvement and ensure your system is still meeting your needs and requirements. You can also read our other blog post on maintaining warehouse labelling for more info.

By following these steps, you can implement a successful warehouse labelling system that improves efficiency and productivity in your business.

Ready to get started with your warehouse labelling system?

Explore our wide range of warehouse label options and find the perfect labels for your business.


In conclusion, a warehouse labelling system is a crucial component of any efficient and well-organised warehouse or distribution centre. By implementing a labelling system tailored to your specific needs and requirements, you can improve efficiency, enhance safety, and optimise your space.

When choosing warehouse labels, it's important to consider factors such as material and durability, fixing, size and visibility, and customisation and branding. By making informed decisions and selecting the right labels for your business, you can ensure your labelling system is effective and efficient.

At Beaverswood, we offer a wide range of warehouse labels to meet your specific needs. From location markers and aisle markers to rack labels and floor labels, our products are designed to help you achieve your goals and streamline your operations.

Thanks for reading and stay tuned for more helpful tips and insights from our blog!

New Self-Adhesive Angled Ticket Holders

We’re excited to launch our latest and greatest product: Self-adhesive angled ticket holders!

As their name suggests, these holders hang at an angle from the shelf to ensure optimum visibility, allowing operatives or customers to get a clear view of the information within.

This nifty new addition to the Beaverswood® labelling range provides a great alternative to traditional flat labels – no more climbing or bending to read or scan labels!

Benefits and Features:

Clear Identification

Angled to provide maximum visibility to easily read and scan labels, even on the lowest shelves.

Angled Ticket Markers Clear Identification
Angled Ticket Markers Clear Identification Durable Material

Durable Material

Manufactured from clear PVC, suited to the rigours of industrial workplace environments.

Simple Fixing

Comes with a strong adhesive tape strip to attach to the top of the shelf.

Angled Ticket Markers Simple Fixing
Angled Ticket Markers Clear Identification Easy To Load

Easy to Load

Simply pull forward the front and add inserts as needed.

Supplied with blank white card inserts (pre-printed inserts can also be supplied with alpha-numeric sequences and barcodes).

Ideally suited for warehouses, retail, supermarkets, or anywhere else there is a requirement to display product locations, information, barcodes, or pricing.

And with the Beaverswood® name to them, you can be sure of the quality, longevity, and ease of use of these ticket holders!

RefAngleSize (H x W)Pack
ATHS210106o26mm x 100mm100
ATHS220106o26mm x 200mm50
ATHS310126o39mm x 100mm100
ATHS320126o39mm x 200mm50

If you’d like to become a reseller of this product, or for any further details or enquiries, please get in touch!

📞 +44 (0)1189 796 096

Writings on the Racking: A Guide on Rack Labels

The layout and organisation of a warehouse is critical to smooth operations. After all, a lack of order can create operational delays which ultimately hurt your bottom line.

So how to go about creating order from chaos? As with many things (we’re kidding, it’s mainly just this thing) shelf and racking labels are king.

Fortunately, warehouse solutions don’t get much easier either. In this guide, we’ll cover the benefits of rack labels and explain how to implement them like a strategic wizard (or beaver, in Chipper’s case).

We also happen to have everything you could ever hope and dream for (in terms of warehouse labels and identification) for you to peruse at your leisure once you’re done reading!

Why Use Rack Labels?

There are three main benefits to racking labels:

  • Locating items is quicker and easier. Your workers will thank you for this! With a nifty scan of a barcode, workers can instantly locate the aisle and rack number of products. And, with the time saved from otherwise going on a wild goose chase, they’ll be able to up efficiency and locate and pick more products in a set period. Not only this but pick accuracy will be hugely improved. It’s a win-win all around!
  • It will make your warehouse work smarter, not harder. We can all agree bottlenecks are an absolute nightmare, leading to operational delays and lost time. Rack labelling improves product flow by eliminating some of these bottlenecks, such as workers losing time trying to find an item.
  • They’re a simple, cost-effective solution! Using warehouse rack labels is one of the easiest and most inexpensive ways to improve the efficiency of your business. They’re not a huge investment and yet bring powerful benefits, as mentioned above.

How to Implement Warehouse Rack Labels

Divide and Conquer

The first step on your journey to effective warehouse labelling is to assess your warehouse floor plan. By doing so, you can see how many divisions, bays, and racks you’re working with. Not only that, but you can see what stock you’ve got and where it should be.

Also bear in mind, if racks are split into smaller sections or bins, you’ll need labelling for each section rather than the whole racking unit.

A simple warehouse inventory hierarchy might look something like this:

  • Aisle number
  • Vertical section identification
  • Level number
  • Pallet position

Warehouse Identification and Picking Method

If it isn’t already, you’ll need to organise your stock and equipment into their rightful places as per your warehouse floor plan. Once done, you’re ready to use racking labels to identify items!

There are lots of different ways this can be done. We’re talking warehouse barcoding, colour-coding, simple sequential coding, the list goes on (and we supply them all)! The most important thing is to be consistent and select a warehouse labelling system that works for your business.

The best way to make such a decision is to understand the way items are selected in your warehouse (i.e., the picking technique). The two most popular methods are:

  • Standard – products are labelled in a parallel structure, meaning labelling is sequential in each row. Workers go from location to location and may have to double back in order to pick all their inventory.
  • Serpentine – new shelves of products pick up closest to where the last shelf left off. This means workers can weave around the closest corner of the next shelf to continue picking, rather than walk an entire shelf length for the next product. This eliminates the issue of double-backing!

Label From the Floor Up

If you have more than one level of racking, you should label from the bottom up and begin by labelling the row nearest the floor something like “01”, the second row “02”, and… you get the idea! Using double digits is also recommended as it futureproofs your rack labelling system in the event you add more rack levels.

P.S. We can’t sing the praises of Multi-Level/Totem Pole rack labels more highly. These display a vertical stack of separate barcodes close to ground level, so workers can locate and scan different levels of shelving without needing to use long-range barcode scanning. If you use colour-coded labels, each barcode can also be matched with a colour bar.

Rack Labelling Materials

  • Magnetic Rack Labels – these are perfect for when you need a rack label that can be easily removed and switched to a different location. They’re also great for cold environments as they don’t fall off or become illegible.

  • Self-Adhesive Rack Labels – these can come in a variety of materials, be it polyester or paper or vinyl, and provide a very cost-effective, permanent solution for ambient room temperature warehousing.

  • Block Out Rack Labels – if you already have self-adhesive labels affixed to your racking but need to replace them, we’re sorry to say they can prove very tricky to get off! If you use thin paper to cover over the old label, barcode scanners may pick up the code on the label behind. For this reason, block out rack labels are a wise choice as the material is thicker to ensure the old code can’t be mistakenly scanned. They can be supplied either plain or with the code already printed on.

Always speak to the rack label manufacturer to discuss labelling options that are best suited to your needs (psst… we’re always happy to take a call on 0118 979 6096 or answer an email!)

It’s also worth noting that for rack label products used in harsh, industrial environments where they may be subjected to scratches (from forklifts, for example) there are ticket and label holders which can be used to protect the barcode label and extend its lifespan.

Only the Best Rack Labels for Your Warehouse!

If you’re investing in a rack labelling solution to make your warehouse run like clockwork, it makes sense to use high-quality labels that will stand the test of time.

You should choose a rack label manufacturer or supplier who has experience with warehouse identification solutions. This is especially true with warehouse barcoding, as you need to ensure the quality of the label is high enough that the barcode can be scanned successfully and easily.

Although we’re a bit biased, we think Beaverswood is one of your best bets for reliable warehouse identification advice and quality rack labels to kit out your warehouse. We have over 35 years of experience in this category, backed up by the highest levels of customer service and after-sales support.

Check out our warehouse labels or get in touch:

T: 0118 979 6096


The Best Way to Make Use of your Rack-End Space

Introducing a complete space-saving warehouse rack-end solution!

Warehouse space is at a premium in the UK and Europe due to soaring demand. As such, businesses must find smart solutions to do more with less and maximise their warehouse space utilisation.

Fortunately, we have just the thing! Our recently launched Modulean® Rack End Boards are an innovative way to use otherwise redundant end-of-aisle racking space. Not only this, but they’re the perfect complement to many of our other rack-end products, such as racksack®, rack end barriers, half-circle floor markers, weight load notices, and aisle markers.

Let’s take a closer look at each product in detail, shall we? 


Modulean® Rack End Boards

Modulean® rack end boards image

Our innovative Modulean® range takes away the need (and the headache!) for custom shadow boards. The ingenious range of standard boards can be used widely across the workplace, removing a great deal of expense and time associated with purchasing shadow boards.

And where better to utilise Modulean® than at the end of aisle racking?

Be gone dead space! Now there’s a nifty Modulean® shadow board incorporating sanitising, cleaning, first aid, or fire safety products instead (all of which come supplied, displayed, and ready to go)! We’ve also got you covered if you’d prefer a rack end board with a simple whiteboard or racksack® affixed instead.

Not to mention each board comes with a title frame, fixings, and a weight load notice to help you comply with regulations. And every board is available with either single or double aisle markers (in the form of our best seller frames4docs®, no less).

So, that’s it! One product, one complete end-of-aisle racking solution to make your warehouse work smarter.

But the clever space-saving solutions don’t stop there. Let’s introduce you to racksack®!


racksack® waste segregation image

racksack® is the original market-leading solution for waste segregation. Designed to save valuable floor space and simplify what can sometimes be a complicated and laborious process, this mighty family of products delivers a sustainable, tidier, and more productive workplace.

So how does it work?

We supply racksack® with S hooks (or you can purchase a bungee loop, or wall-mounted hook for the racksack® mini). This makes racksack® easy to secure wherever it needs to go – whether that be on a rack end, trolley, or roll cage. Once hung, racksack® has a large open mouth (which we lovingly refer to as a frog mouth) to easily receive waste. However, its cleverly tapered design enables it to hardly encroach into the floor area. You can also easily empty racksack®, thanks to the three strong handles woven into each side.

Simple, right?

Take a look at the growing range to see if anything takes your fancy (we bet at least one racksack® will catch your eye!), or continue reading to explore the wonderful world of rack-end barriers!

Rack-End Barriers

Adding a Modulean® and racksack® to the end of your aisle racking is all well and good (in fact, we highly recommend it). However, the safety of your staff and the security of your stock should always come first. And this is a task our range of rack-end barriers excels at!

In a nutshell, rack-end barriers protect racking from potential collisions. They ensure vehicles don’t impact your racking but instead deflect off the barrier.

Manufactured from a flexible HDPE polymer with a foam diffuser, our rack-end barriers flex and absorb upon impact due to their unique design. They’re also highly visible to personnel, which acts as a deterrent before an impact even occurs. Not only this, but they’re super quick and simple to install with all fixings provided.

No rack-end is complete without adequate protection. In fact, we believe rack-end barriers are a health and safety must in warehouse environments!

So once you have your rack-end barriers installed and your racking protected, scroll down to learn about half-circle floor markers.

Half-Circle Floor Markers

This is going to be short and sweet!

Our half-circle floor graphic markers can be used underneath our racksack® range, or other bins, to highlight waste recycling areas. As such, they’re the perfect addition to your end-of-aisle racking – especially when used in combination with the other rack-end solutions mentioned in this article.

They feature a super-strong, permanent adhesive to stop them from peeling or lifting, even in high-traffic areas. (Seriously – once you’ve stuck them down, they won’t be shifting for love nor money!)

These floor graphic markers are also quick and easy to install compared to traditional marking methods, which makes using them a no-brainer.

Now onwards, to weight load notices! (Which are more exciting than they sound, promise.)

Weight Load Notices

No rack-end is complete without a mandatory weight load notice. These nifty notices provide key information on what weights the racking can hold along with other important safety and maintenance advice.

Which is why we include one with every Modulean® rack-end board! Our weight load notices can be printed with weight limits and information, all you need to do is confirm the details you need printed. If no information is received, we’ll supply blank notices for you to add your own information with a marker pen. 

Incorporating weight load notices is just another way in which our Modulean® rack-end boards make the best use of end-of-aisle racking space.

Now onto our last rack-end solution… aisle markers!

Aisle Markers

We’ve all seen them in IKEA as we frantically try to locate a flat-pack cupboard. Or maybe you’ve been in B&Q, desperately on the hunt for some BBQ charcoal before the warm weather disappears.

Whatever the case, aisle markers are the simplest and most effective way to instantly locate the product you’re looking for. As such, we’ve taken the liberty of adding them to our Modulean® rack-end boards to improve product identification in your warehouse.

Each board is available with either single or double aisle markers in the form of our best seller frames4docs®These make the inserts easy to change and replace as frequently as required.

It really is as simple as that!

And that’s a wrap!

So there you have it – a simple system of complementary rack-end products to transform dead space into working space.

Interested in any of the products (or the whole rack-end solution)? Take a look at the rack-end solutions range or get in touch with one of our busy beavers – we’ll be happy to help!

+44 (0) 118 979 6096

How to speed up warehouse picking

Improved productivity and capacity in the warehouse are key targets for any business. Major investment isn’t always needed when you know how to speed up warehouse picking with cost-effective solutions. So, we’re going to talk about how to speed up warehouse picking

A diverse range of companies now relies on swiftly processing the inventory arriving at their premises, and then being agile in sending finished goods out of their warehouse.

Technology has provided exciting automation options for warehouses, but this requires considerable investment. Fortunately, there are long-standing, proven efficiency aids that are cheap, and easy to use. Ones that can improve productivity and capacity in warehouses when used effectively.

In this article, we look closely at how to speed up warehouse picking, possibly the most prolific activity involved. What traditional warehouse products and systems can you rely on more?

Streamlining warehouse picking

If you look at the activities involved in locating and selecting items from warehouse racking it is easy to see why it’s often the most labour-intensive aspect of a warehouse environment. Especially in large scale or complex fulfilment environments, where time can be wasted if operatives struggle to locate items quickly enough, or correctly.

This is why so many companies have embraced automation in warehouse picking, to speed up this essential task and reduce errors. This can also make it possible to introduce more multi-layered and double-sided racking too.

However, even using the latest technology, errors can still occur and there can be an unwelcome ripple effect if incorrect items go all the way to the customer! It could even be argued that the quicker you pick with autonomous equipment, the more likely mistakes become.

What you need – as the saying goes – is “more speed, less haste”.

Easy fixes for warehouse picking challenges

Many of the issues busy warehouses face come down to the systems they use to store and then locate items. It can be as basic as using a clear, strategic inventory database, integrated with consistent warehouse labelling and signage.

If you have a legacy system or a warehouse that has evolved, changed or become busier, you may need to review the entire layout.

Or, you may be able to solve a lot of problems by introducing and new and improved labelling system for aisles, racks, shelves and pallets. There are now inexpensive warehouse labelling products that can suit both human and autonomous picking activities. More on this later.

More ways to speed up warehouse picking

Other efficiency improvements for warehousing include:

– Constantly refreshed training and communication, to help employees locate items more smoothly.

– Time and motion studies to check whether pedestrians, off-road vehicles and warehouse machinery are all flowing around the site efficiently. Would new directional signage help facilitate this?

– Stocking up on more auxiliary products that support warehouse picking such as bins, totes, and ingenious rack sacks that boost efficiency.

– Spot checks to see if picking strategies are appropriate, and being used effectively by everyone in the team.

How to speed up warehouse picking with labels and signs

This is undoubtedly the simplest and most low-cost way to improve warehouse efficiency and capacity. It is vital to regularly reassess – and update – warehouse labels and signs, and ensure the system used matches your software listings flawlessly.

Even when you buy good quality safety and directional signs and markers, they will need to be regularly assessed. This would evaluate if floor markings are degrading, for example, but also if other wall and floor signs have been blocked, or impacted by a change in layout.

Holding a good stock of safety and directional signs, directional signs, stickers and tapes will ensure you can quickly replace signalling that supports the flow of your warehouse.

It also makes sense to hold stocks of magnetic labels and shelf holders. These are tried and trusted warehouse labelling products. They also offer you an ideal way to be both versatile and thorough in how you support warehouse picking.

Magnetic Numbers Letters

Help on products to improve warehouse efficiency

With ever-increasing pressure to meet time targets and avoid errors, it can be easy to overlook the basics of how to speed up warehouse picking. Efficiencies can be found by simply taking time out to ‘walk the walk’ and check your signs – from aisles to shelves – are clear and consistent.

Give us a call for help in compiling a complete list of cheap but essential warehouse efficiency aids.

Magnetic Letters Vs Self-Adhesive Letters: What’s Best?

Whilst to many what labels to choose seems like a minor part of your business, using clearly visible and informative labelling is an important part of day-to-day efficiency and productivity. To save you time in buying the right labels, here is a quick guide to help you decide whether magnetic letters or self-adhesive letters are the best match for you and your workplace.

Why Do I Need Labels at All?

Clear label and numbering systems are an essential part of workplace running. Labels can be some of the most efficient ways to communicate with your employees in a large workplace, and serve as great reminders for people. Labels can also affect the health and safety of your employees. Here are some more ways that magnetic letters and self-adhesive letters can help you to improve your workplace environment.


Warehouses, for example, need to clearly identify the products they are storing, plus mark out any storage areas. Unclear labelling systems can lead to anything from a client receiving the wrong order, to a contamination of hazardous chemicals. 

Not to mention, easily visible labels can help to improve the speed and efficiency of workers, and prevent them from straining their eyesight on a daily basis. 

Labels are also often used to warn people of dangerous hazards in their workplace, or to remind people of safety procedures and rules. Using ineffective labelling can mean that you are putting your workers health and safety at risk. 

Waste Disposal

Clearly labelled bins make a large statistical difference to whether or not people recycle. If people don’t know how to organise their waste, the majority of waste will end up in landfill. This not only affects your eco footprint, but could also affect your bottom line, due to the cost efficiency of recycling produce. 


A well organised office can increase productivity, and decrease the levels of stress, creating a more positive work environment. Not to mention that searching for those long lost files eats away at your time, and can make your workplace seem inefficient and unprofessional to clients. 

Clearly labelled offices mean that your employees can spend more time working, and less time filing and organising. 

Magnetic Letters Vs Self-adhesive Letters

So what type of letter and number labels should you use? Here are the benefits to both magnetic letters and self-adhesive letters to help you decide which is best for you.

Magnetic Letters

Benefits of Magnetic Letters

Magnetic numbers and letters are an efficient way of labelling your workplace, especially if you have a lot of moving parts in your business. Magnetic letters are labels that attach to any steel surface, making them perfect for warehouse environments with lots of steel racking and shelving. This makes implementing any labelling system fast and easy, minimising the amount of time it takes to organise shelving. 

Magnetic letters are reusable, which makes them perfect for warehouses that have a lot of changes in stock.  The ability to  easily reorganise or move magnetic letters means they are great for labelling temporary storage. 

If you’re unsure of where your labels would be most effective, the  ability to easily move or change magnetic labels allows you to test out different labelling systems easily. This is especially useful if you are implementing something new, such as new sorting bins for recycling.

Benefits of Self-adhesive Letters

Don’t have any steel surfaces in your workplace? No problem. Self adhesive numbers and letters can be applied to any surface. This makes them much more suitable for office use, or warehouses that have wooden shelving. It also means that you can place any safety procedures or hazards warnings in the most visible spot, no matter what the surface you want to label is made out of. 

Although the self adhesive letters are not reusable, they can be easily removed. The self-adhesive letters have a clean peel which leaves no residue, ensuring that you can remove old labels and replace them with new ones without any fuss. 

The self adhesive backing means the letters are easy to use, you don’t need any letter pockets, or sellotape, which makes for easy application.

Overall, taking the time to consider which labels you need in your workplace could benefit your business by increasing people’s productivity and ensuring a safe, clean and positive working environment.

4 Uses Of Magnetic Strips In Your Office

Magnetic forces may be scientific and complex, but the advantages of using magnetic strips in your office are really easy to understand. In fact, they can be an ‘attractive’ option for multiple purposes in the office.

Where would we be without magnets? Such an ingenious invention that we now take largely for granted. Even modern technology hasn’t replaced their role in workplaces and homes, including magnetic strips commonly used in offices and schools.

Warehouse magnetic strips are certainly a standard feature, as they help companies to create strategic and clear racking identification systems.

Who invented magnets?

Way back in 1600, a British physician – William Gilbert – concluded that the Earth is a magnet, and you can replicate its gravitational pull by using pieces of iron. However, the discovery of the principle of magnetic force dates back even further, including Roman science experiments and ancient Chinese compasses!

Fast forward to today, and innovative manufacturers have found ways to use magnets in a strip form, to improve workplace efficiency, safety and sustainability.

Including the four uses for magnetic strips in your office we outline below, and lots of other creative uses in stockrooms and warehouse operations.

What are magnetic strips?

First, it would be worth exploring what we mean by ‘magnetic strips’ and the different types of office magnetic strips and accessories available from the best workplace solutions companies.

You will no doubt be familiar with magnetic rack labels and magnetic frames4docs document holders to use on metal surfaces.

However, it is also possible to buy rolls of magnetic tape, in various colours and sizes and with different properties.

The main benefit of these highly cost-effective tapes is that you can use magnetic strips in a multitude of places and for many purposes. All without damaging your product or the surface beneath!

The most obvious application is to provide locational information on warehousing shelving. However, magnetic strips for racking systems can also be a great option for stock rooms, storage areas and even school libraries.

What about innovative office uses for humble but effective magnetic tape rolls?

Uses for magnetic strips in your office

Hanging signs, notices and locational information

One of the reasons this is such a versatile labelling product is that it includes self-adhesive tape that acts like a magnet, enabling you to stick it down on non-metal surfaces and then fix things to it.

Magnetic self-adhesive tape is available in a choice of sizes, and is manufactured to adhere firmly to various surfaces, making it a reliable option. You won’t have to worry about it peeling off easily when used to hold clear magnetic document holders and memo magnets, for example.

Hanging photos and wall art in offices

You’ve no doubt seen all the contemporary research on how a ‘happy’ office is a productive office. Though making your office area a pleasant working environment is actually basic common sense.

So, why not use magnet strips to create an array of visual decorations. This could include providing staff with ways to display photos at their workstation or mounting prints and other artwork around your offices, in a way that can be quickly changed and updated.

No need to drill holes in walls, when you can use magnetic tape!

Easy to change labelling

Keep in mind that it’s possible to find suppliers of magnetic easy wipe shelving strips. That means to make your office organisation system clearer, you could simply cut sections of tape to the length you need, add them to your shelves, racking or filing cabinets, then write information on with a suitable wet wipe marker pen.

You can buy this wipe-clean magnetic tape in a choice of colours and sizes, which can help you to colour code your office storage system, for example.

The cost is low, but this is also a labelling system that is durable and versatile for offices.

Versatile messaging system

As you can buy magnetic tape to write on – then wipe clean to reuse an infinite number of times – you could also develop a handy office messaging system.

For example, wipe-clean magnetic tape on places like your staff room fridge, filing cabinets and doors, can be used to post temporary and constantly updated information.

Wipe clean magnetic tape can also help with stock rotation information if you have fridges or other metal food storage systems.

What’s more, it’s more sustainable than using up lots of paper post-it notes!

You can also read our other blog post for more Innovative Ways to Use Magnetic Strips.

Where to buy versatile magnetic strips

After learning all of this, you might feel ‘drawn’ towards stocking up on office magnetic strips and accessories. Its versatility means it can be used in schools, colleges and public libraries, as well as commercial offices.

Beaverswood offers a wide choice of products, low prices, fast delivery and customer service that may well ‘pull’ you back for more.

Or, if you’re still weighing up your options, you can view our Industrial Magnetic Strip Tape Buying Guide for more information!

Warehouse Signage: What are your sector’s requirements?

Signage in workplaces can make everyday life much easier and keep productivity higher. However, it often serves a more serious role, particularly warehouse signage.

From school libraries to vast warehouse complexes, signage serves vital locational purposes. A sensible system of labelling can help staff and automation technology to find items quickly, limiting hesitation and worse still, error.

However, there are times when signs are literally there to protect the health and safety of people who work in that environment. Especially warehouse signage that keeps pedestrians and machines apart, or which reminds people about serious workplace hazards.

The Health & Safety Executive mandate on signage is: “Employers must provide safety signs if there is a significant risk that can’t be avoided or controlled in any other way.” That covers a lot of different situations!

As signs play such a vital role in all modern workplaces, we thought it would be handy to ‘spell out’ what your sector needs to consider.

Signage in public buildings

The type of signage needed by different sectors varies, though the core aims are the same.

For example, in schools, colleges, libraries, town halls and museums – just like warehouses and factories – the objective is to mount public building signage that creates a logical flow of movement and keeps important safety information ‘up front and central’.

From safety inspections and reports displayed on walls to vinyl floor signs.

Vital warehouse signage

Within industrial, fulfilment and logistics premises, signage needs become more complex, though. Especially warehouse signage, where slips, trips, falls and collisions are a daily risk.

Fortunately, floors, structures like columns, racking systems and even glass can all be used to provide warehouse staff with essential directional and hazard warning information.

Some warehouse signage needs to be permanently fixed in place – such as signs to indicate where forklift trucks operate and exit points. However, regular reviews are still vital as information fatigue and sign ‘blindness’ can creep in.

When doing a risk assessment to make sure warehouse signage is still intact and doing its job, consider new ways to convey important information. This could refresh attention levels and adherence.

Fortunately, there are innovative warehouse safety products being developed all the time, to improve compliance and avoid accidents.

Racking up good signage protocols

Periodically the layout and workflow of a warehouse can be altered. Leading to the need to assess and update shelf and rack label holders, for example.

Again, this is not just about keeping productivity high and avoiding confusion or mistakes. If you have unequivocal and logical labelling for aisles, racking systems and shelves, it creates a confident and assured way of storing and then retrieving items. Less confusion equals a safer working environment.

A sign of the times

Whichever sector you operate in, you may need to review COVID-19 safety signage regularly. Have you got sufficient clear floor-level information about safe distancing and plenty of reminders about PPE protocols? Complacency can be counteracted by upgrading or changing your signage and information periodically.

Checklist of key signage

One of the easiest ways to update warehouse signage – and safety information in other sectors – is to hit the floor! There are cheap, easy to use floor markers and half circle markers to cover vital messaging. This includes:

• Forklift operational areas
• Fire extinguisher locations
• Fire exit locations
• Speed limits
• Hazardous areas.

Also, as racking poses a considerable risk, have you got the latest rack safety charts on display?

In laboratories and some manufacturing environments, you need specialist PPE and safety equipment signs. Including reminders to wear eye protection and signage to show where equipment is available.

Does your building need signage for a Quarantine Area? That’s something else that can be achieved with floor markers.

Firm grip on safety solutions

It’s worth emphasising that some safety signage for workplaces needs to point people to vital equipment to enable them to respond quickly. For example, modulean shadow boards that hold cleaning apparatus to manage spills, first aid equipment or COVID-19 related items.

Warehouse signage – or signs in any sort of workplace – come down to this. You need to walk every square foot of your premises and consider all potential risks, then post up information wherever there is a “significant risk that can’t be avoided or controlled in any other way.”

If you need help with any of that, Beaverswood offers free safety product advice.